04
Prepare the space before the celebration
Location planning matters as much as styling. A gathering in Austin might use downtown hotels, rooftop venues, private event spaces, each with its own practical limitations. When inviting guests from Round Rock or Cedar Park, explain the entrance they should use rather than relying only on a street address. Check lift access, unloading times, available electrical supply and any paperwork the venue needs from suppliers. Protect accessible routes and keep the guest arrival separate from equipment movement. For open-air plans, identify a covered alternative before finalizing the layout. Major festivals can change hotel availability and travel times. For open-air venues, discuss heat, rain backup and outdoor amplified-sound restrictions.